Voyager Reports

I'm Getting These Reports Now What Do I Do?

How something gets on a report

Katherine will run weekly reports to generate lists of items that have had a status of 'In Marking' for more than 8 weeks and 'At Bindery' for more than 10 weeks.* The reports will be posted to the StaffWeb.

How something gets off the report

Departmental Libraries will be responsible for downloading these reports each week and searching their libraries for any listed items. They will then need to update the statuses of any items they find and remove them from the reports. The departmentals will then send the edited versions of the reports to Illene in Post-Cataloging.

Illene will check for the items in her backlog and reset the status date of anything she finds by removing and then reapplying the status. She will then update the reports, again removing any items that have been found, and forward the new versions to Andrea in the Stacks.

Andrea will collect one month's worth of reports at a time and have the Stacks staff search Van Pelt for the listed items. If they are found Andrea will make sure that they are discharged and then sent to the appropriate library. If they are not found she will remove the 'In Marking' or 'At Bindery' status and mark them 'Lost' and 'Withdrawn'.


* In February 2006 the lag time between assigning status date and appearing on the report changed. Before February, items appeared on the In Marking report after 6 weeks, and on At Bindery after 8 weeks.

What are the reports, exactly?

I. In Marking Process

Description

This report shows items that were given the Item Status "In Marking Process" more than 8 weeks before the report date.

Timeframe

Weekly on Tuesdays the report is posted on http://staffweb.library.upenn.edu/ipc/reports/IPCVoyagerReports.htm
Weekly reporting begins August 1, 2005

Distribution

By Location as follows:
Annenberg - Sharon Black (sblack@asc.upenn.edu)
Biomed - Richard Simmons (rasimmon@mail.med.upenn.edu)
Chem - Judith Currano (currano@pobox.upenn.edu)
CAJS - Seth Jerchower (sethj@pobox.upenn.edu)
Dental - Pat Heller (heller@pobox.upenn.edu)
East Asia - Bob Krall (krallrw@pobox.upenn.edu)
Engineering - townelib@seas.upenn.edu)
Fine Arts - Bill Keller (wkeller@pobox.upenn.edu)
Lippincott - Bob Krall (krallrw@pobox.upenn.edu)
MidEast - Bob Krall (krallrw@pobox.upenn.edu)
MPA - Linda Laws (llaws@pobox.upenn.edu)
Museum - John Weeks (weeksj@pobox.upenn.edu)
Music - Dick Griscom (griscom@pobox.upenn.edu)
Rare Books - Lynne Farrington (lynne@pobox.upenn.edu)
Southasia - Bob Krall (krallrw@pobox.upenn.edu)
Storage - Bob Krall (krallrw@pobox.upenn.edu)
Van Pelt Library - Bob Krall (krallrw@pobox.upenn.edu)
VPCirc - Bob Krall (krallrw@pobox.upenn.edu)
VPmicro - Bob Krall (krallrw@pobox.upenn.edu)
VPref - Marjorie Hassen (hassen@pobox.upenn.edu)
Yarnall - Bob Krall (krallrw@pobox.upenn.edu)

II. At Bindery

Description

This report shows items that were given the Item Status "At Bindery" more than 10 weeks before the report date.

Timeframe

Weekly on Tuesdays the report is posted on http://staffweb.library.upenn.edu/ipc/reports/IPCVoyagerReports.htm
Weekly reporting begins September 1, 2005

Distribution

By Location as follows:
Annenberg - Sharon Black (sblack@asc.upenn.edu)
Biomed - Richard Simmons (rasimmon@mail.med.upenn.edu)
Chem - Judith Currano (currano@pobox.upenn.edu)
CAJS - Seth Jerchower (sethj@pobox.upenn.edu)
Dental - Pat Heller (heller@pobox.upenn.edu)
East Asia - Bob Krall (krallrw@pobox.upenn.edu)
Engineering - townelib@seas.upenn.edu)
Fine Arts - Bill Keller (wkeller@pobox.upenn.edu)
Lippincott - Bob Krall (krallrw@pobox.upenn.edu)
MidEast - Bob Krall (krallrw@pobox.upenn.edu)
MPA - Linda Laws (llaws@pobox.upenn.edu)
Museum - John Weeks (weeksj@pobox.upenn.edu)
Music - Dick Griscom (griscom@pobox.upenn.edu)
Rare Books - Lynne Farrington (lynne@pobox.upenn.edu)
Southasia - Bob Krall (krallrw@pobox.upenn.edu)
Storage - Bob Krall (krallrw@pobox.upenn.edu)
Van Pelt Library - Bob Krall (krallrw@pobox.upenn.edu)
VPCirc - Bob Krall (krallrw@pobox.upenn.edu)
VPmicro - Bob Krall (krallrw@pobox.upenn.edu)
VPref - Marjorie Hassen (hassen@pobox.upenn.edu)
Yarnall - Bob Krall (krallrw@pobox.upenn.edu)



Documentation last updated: October 25, 2006