Memo

This is a reminder for staff to review the University's Suspension of Normal Operations Policy, Number 707 at: http://www.hr.upenn.edu/policy/policies/707.asp along with the Library policy contained herein.

When the University announces a “full closing” (as defined in the policy statement) and makes that announcement before regular opening hours, all libraries will be closed.* However, every effort will be made to open the Undergraduate Study Center. Thus, staff assigned to this area are asked to report for work, if at all possible.

Staff in other areas may be requested to report to work to handle unique or special situations.

When a full closing is announced during the regular work day, those staff members who are designated as “skeleton” staff will be asked to remain until further notice. All other staff will likely be dismissed.

Bargaining unit members who are deemed to be “skeleton” staff, and who work during a “full closing,” will be granted time off at a later date at the rate of time and one-half for hours worked after the announcement of closing- in addition to regular compensation for their normal scheduled hours. All other staff who work during a full closing will receive straight time compensatory time off for time worked, plus normal pay for the day.

When a University closing is announced prior to opening, but after an individual’s regular starting time, the staff member will receive compensatory time off as described above.

The attached chart (below) shows examples of several closing and late opening contingencies. Please review it carefully. Should you have any questions, please do not hesitate to contact me at extension 8-7568.

*The Biddle Law Library’s policy will be announced in a separate memorandum.

cc: Howard Deck, AFSCME Local 590